Outdoor events have a unique charm that indoor gatherings simply can’t replicate. Whether it’s a music festival, a wedding, a corporate picnic, or a corporate charity event, the open-air setting can create a magical atmosphere. However, as any experienced event planner knows, outdoor events also come with their own set of challenges, the most unpredictable being the weather. This is where personalised umbrellas come to the rescue, offering both practical solutions and branding opportunities.
In this blog post, we’ll explore the essential role that custom umbrellas play in outdoor event planning. From providing shade and shelter to enhancing the overall event experience, these versatile accessories have become must-haves for any event planner’s toolkit.
Shade and Comfort for Attendees
One of the primary reasons to incorporate personalised umbrellas for outdoor event planning is to ensure the comfort and well-being of your attendees. While sunny weather can create a picturesque setting, it can also lead to discomfort and even health risks if proper shading isn’t provided.
Personalised umbrellas for outdoor events, strategically placed throughout the space, offer attendees a reprieve from the sun’s harsh rays. Whether it’s for outdoor seating areas, food courts, or event stages, these umbrellas provide much-needed shade, making the event more enjoyable and comfortable. Attendees will appreciate the thoughtfulness, and it can significantly impact their overall experience.
Weather-Proofing Your Event
Outdoor events are often at the mercy of unpredictable weather. Rain, wind, or even extreme heat can disrupt the best-laid plans. Personalised umbrellas for outdoor events serve as a practical solution to mitigate these challenges.
Rain: When the forecast looks ominous, having a supply of personalised umbrellas on hand can save the day. You can provide attendees with branded and custom umbrellas to keep them dry and comfortable. This not only shows your commitment to their experience but also serves as a powerful branding opportunity. Whenever attendees use these umbrellas in the future, they’ll be reminded of your event.
Wind: Our storm-tested personalised umbrellas for outdoor events are sturdy and well-designed, and can withstand gusty winds, ensuring they don’t become hazards during your event. Ensure that the umbrellas you choose are built to handle the outdoor conditions of your event location.
Heat: In hot climates, custom umbrellas can be equipped with UV-resistant materials, creating shaded areas where attendees can cool off. This not only keeps attendees comfortable but also encourages them to stay longer at your event.
Branding and Personalisation
Personalisation and sticking to a theme are key in event planning, and our umbrellas provide an excellent opportunity to reinforce your event’s theme. Here are a few ways to incorporate your event’s identity into these essential accessories:
- Logo and Brand Colours: Customise the umbrellas with your event’s logo and brand colours. This not only adds a professional touch but also enhances brand visibility throughout the event.
- Sponsorship Opportunities: If your event has sponsors, consider offering them the opportunity to brand the umbrellas. It’s a valuable sponsorship package that can help cover event costs.
- Thematic Designs: Tailor the umbrella designs to match your event’s theme or aesthetic. Whether it’s a rustic wedding, a music festival, or a corporate conference, umbrellas can be customized to complement the overall ambiance.
Versatility in Design and Placement
Custom umbrellas come in a variety of designs, sizes, and styles. This versatility allows event planners to incorporate them seamlessly into different types of outdoor events:
- Branded Folding umbrellas: These are the smallest models of umbrellas. Can be folded away into a small bag and always comes with a matching sleeve.
- Personalised City umbrellas: These are perfect for, you guessed it, the city! And large crowded spaces. They’re bigger than the folding umbrellas and the handles can come in a variety of colours. Our favourites are the City Walker Umbrellas with black shafts and black silicone handles and the traditional–looking Wood Walker umbrella with a wood crook handle.
- Branded Golf umbrellas: The largest model. Perfect for sporting events.
Enhanced Guest Experience
Ultimately, the success of an event is measured by the experience it creates for the attendees. Personalised umbrellas for outdoor events contribute to a more positive and memorable guest experience. Attendees will appreciate the attention to detail and the convenience provided by these shaded areas and protection from unexpected rain.
Moreover, the presence of personalised umbrellas can encourage social sharing. Event attendees often take photos and share their experiences on social media. When your event branding is prominently featured on the umbrellas, it becomes a part of the attendee-generated content, extending the event’s reach and impact beyond the physical location.
In conclusion, personalised umbrellas are indispensable tools in the event planner’s arsenal for outdoor events. They offer practical benefits, such as shade and weather protection while also serving as a powerful branding opportunity. By incorporating custom umbrellas into your event planning strategy you can ensure a more comfortable and enjoyable experience for your attendees, leaving a lasting impression that extends far beyond the event itself.
Thinking about hosting an event? We also manufacture other promotional items such as custom-made bags, personalised tote bags, branded notepads, printed mugs and other bespoke merchandise.
Send us an email at info@wurlin.com for a quote or give us a call at +44 (0) 1225 66 79 79 for a chat!
